LeominsterRecruiter Since 2001
the smart solution for Leominster jobs

Healthcare Practice Administrative Site Coordinator (non clinical)

Company: Child and Family Psychological Services
Location: Lexington
Posted on: November 15, 2019

Job Description:

This position is a team position with the best interest of the entire Practice as the primary goal, but is responsible for the oversight and on-site coordination of our Lexington, MA Office operations that is consistent with our system-wide Operations. This position assists leadership, Operations and the clinical staff in all aspects of office operations and requires flexibility in assigned tasks.-- Some travel to our other locations may be necessary for meetings, workshops or training.Hours

40 hours/weekSchedule to be set based on needs of practice and may change with notice from time to timeIncludes a few evening and weekend workshops/training/events a yearMay require some Saturdays with notice--Position SummaryThis job is expected to oversee and coordinate Lexington reception operations, and assists the Site Director, Operations Manager, clinical staff, and Directors in all aspects of office operations as needed and includes but is not limited to:--Essential Functions and Responsibilities
Primary Business Office coordination/supervision of a team of 3-5 administrative support staff. Lead reception supervisor and collaborative supervision of Business Office support staff teamReception/phone coverageAttend Site Coordinator and other general operations meetings as neededAttend and manage regularly scheduled meetings with Site DirectorMaintain/approve changes to front desk reception staff hours/schedules to ensure adequate reception coverage for clinical practiceSupervision and training of front desk reception staff to ensure that reception operations are consistent with standard operating proceduresSupport Human Resources with recruitment of additional Front Desk support staff, including resume review, phone screening and interviewsRequires praise, constructive criticism and corrective action be provided to staff to ensure compliance with policies and procedures Review/approve time sheets for reception staffCoordinate temporary office requests for office space for clinicians/contractorsOpening and closing office procedures--
Office site responsibilities to coordinate:Light office cleaning/maintenance as neededPrimary contact for outside vendorsCoordinating with outside vendors as neededHVACKeeping waiting room neatOffice--organizationFirst responder to staff regarding issues with physical space and other office issues--
Front Desk Reception to provide ideas for continued efficiencies in patient registration/check-inReceptionPhone coverage/Triage phone calls as the first point of contact for families in need of servicesPatient RegistrationCollecting payment at time of serviceSchedule patient appointments in person and over the phoneInterfacing with doctors and patientsStarting new clinical files fr clinicians within our EHR Administrative support for clinical servicesAdministrative tasks including lunch orders, sorting mail, faxing, scanningOther general office/administrative support for doctors, etc.-- --Job requires strict compliance with all company policies and procedures including but not limited to all state and federally mandate patient privacy laws and regulations (E.g. HIPAA).--Job requires maintaining professional relationships with patients consistent with reasonable expectations for a behavioral health practice.--Subject to change from time to time as needed--Other Skills and Qualifications
Strong positive interpersonal and phone skills Professionalism and team-oriented approach a must Balance of nurturing and resolute styles in working with families and colleagues Great multitasking abilities Strong oral and written communications skills Proven record of job or educational stability --Education & Training
Bachelors Degree requiredMinimum 2 years in supervisor roleElectronic Medical Record proficiencyMicrosoft Office proficiency--Child and Family Psychological Services consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status.

Keywords: Child and Family Psychological Services, Leominster , Healthcare Practice Administrative Site Coordinator (non clinical), Administration, Clerical , Lexington, Massachusetts

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Administrative Assistant
Description: DescriptionRobert Half Finance Accounting is working with a Real Estate/Construction company near Burlington looking for a Administrative Professional to join its team. This opportunity is full-time (more...)
Company: Robert Half Finance & Accounting
Location: Burlington
Posted on: 12/15/2019

Receptionist
Description: 347606BRTitle:ReceptionistWhat you'll do... :Do people think of you as friendly Are you able to work in a fast-paced environment .H R Block is seeking customer-centric seasonal Receptionists who can (more...)
Company: H&R Block
Location: Marlborough
Posted on: 12/15/2019

Receptionist for the Radiology Dept. Per-Diem. Days. FUH
Description: Description: MetroWest Medical Center is the largest community health care system between Worcester and Boston. MetroWest Medical Center is committed to providing high quality, comprehensive care, at (more...)
Company: MetroWest Medical Center
Location: Framingham
Posted on: 12/15/2019


Office Supply Delivery Driver
Description: Office Supply Delivery DriverUS-MA-FraminghamJob ID: 2019-3221Type: Full Time of Openings: 2Category: Distribution/Transportation/WarehouseFraminghamOverviewMakes deliveries to W.B. Mason customers with (more...)
Company: W.B. Mason Company, Inc
Location: Framingham
Posted on: 12/15/2019

Administrative Assistant
Description: DescriptionIf you're looking for an Administrative Assistant position that involves a lot of mail merging, pivot tables, and presentation design, this could be the job for you OfficeTeam is seeking Administrative (more...)
Company: Robert Half Office Team
Location: Danvers
Posted on: 12/15/2019

Administrative Assistant
Description: DescriptionDescriptionOfficeTeam is looking for an experienced Administrative Assistant to join a team. You will be leading the efforts of supporting the office by taking on various office and administrative (more...)
Company: Robert Half Office Team
Location: Cambridge
Posted on: 12/15/2019

Dental Receptionist
Description: Longstanding practice based out of Medfield is looking for a mature, reliable, and skilled Dental Receptionist/Administrator to assist
Company: The Gaisce Group
Location: Medfield
Posted on: 12/15/2019

Work From Home! Survey Taker $1,000 per week!
Description: We are looking for people nationwide
Company: Second Income Centers
Location: Carlisle
Posted on: 12/15/2019

Administrative Assistant
Description: Reference : 19-03655Title : Administrative AssistantCategory: Administrative ClericalLocation : Danvers, MAPosition Type : ContractExperience Level : 2 YearsStart Date / End Date : 12/16/2019 / 03/14/2020Description (more...)
Company: The Computer Merchant, Ltd.
Location: Danvers
Posted on: 12/15/2019

Executive Administrative Assistant
Description: Company Automotive Resources Intl - Location Boston, Massachusetts - Job Type Permanent Description Are
Company: Automotive Resources Intl
Location: Boston
Posted on: 12/15/2019

Log In or Create An Account

Get the latest Massachusetts jobs by following @recnetMA on Twitter!

Leominster RSS job feeds