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Office Manager

Company: Avantor
Location: Leominster
Posted on: August 4, 2022

Job Description:

Job Summary Monday - Friday schedule
Hybrid - Remote & Onsite

The Office Manager is responsible for coordinating employee engagement events, hosting onsite meetings and administrative duties at Avantor Fluid Handling, at the Devens and Westminster MA sites, and remotely for the Morrisville NC and Eatontown NJ sites. Their main responsibility shall be to coordinate various employee engagement events initiatives, in collaboration with AFH management, various Avantor offices and other stakeholders, to foster a positive and supportive company culture.MAJOR JOB DUTIES AND RESPONSIBILITIES (List in order of importance) --- Develop and execute employee engagement initiatives and events to build company culture and employee morale.--- Research vendors and perform all related logistical tasks, such as booking services, executing contracts, day-off coordination, and payment.--- Engage and drive Avantor s ICARE values with associates in individual and group settings. --- Host and support onsite events for a variety of stakeholders, such as leadership summits, investor conferences, and customer visits. --- Responsible for all aspects of meeting planning, hospitality functions or special events that require contract or event agreements to include but not limited to conferences, teammate trainings, annual & general meetings, and client events.--- Manage all internal and external meeting logistics to include, developing and presenting timelines, venue sourcing, budgets, online invitation/registration process, meeting room layout, food and beverage selection, audio-visual requirements, travel arrangements/group air, off-site functions, post event surveys and all other meeting and event related activities and requirements in accordance with Company policies.--- Manage internal site wide, and companywide communications.--- Support all administrative duties in the office and site and ensure that the site is operating smoothly--- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.--- Manage office supply inventory, as required.--- Perform other duties as assigned.QUALIFICATIONS (Education/Training, Experience and Certifications) --- High School diploma or GED required. Associates degree or equivalent experience preferred. --- Intermediate level Microsoft Office Suite and computer skills.--- Able to engage individuals and larger audiences--- Minimum of 2 years experience KNOWLEDGE SKILLS AND ABILITIES (Those necessary to perform the job competently) --- Demonstrated ability to communicate difficult concepts and processes using clear and simple language, visual graphics, and the ability to explain technical topics to novices--- Ability to lead and coordinate training, development and employee engagement activities--- Excellent writing and editing skills--- Ability to collaborate with vendors, subject matter experts and managers at all levels.--- Strong communication and organizational skills required--- Ability to prioritize tasks, and meet deadlines--- Ability to work in a team environment--- Ability to support sites remotely--- Perform duties with the highest regard for safety and quality--- Ability to understand and follow site protocols, policies and procedures--- Must be flexible, forward- thinking, motivated, and have the ability to act independentlyENVIRONMENTAL WORKING CONDITIONS & PHYSICAL EFFORT (Under Typical Positions) The work environment characteristics and physical effort described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Typically works in a production/cleanroom environment with adequate lighting and ventilation and a normal range of temperature and noise level.The associate is required to stand and walk for the majority of the working day. The physical requirements of the job are for associates to talk, hear, bend/stoop, squat, reach above shoulder height, crouch, kneel, balance, and push/pull. Furthermore, the job requires associates to lift/carry/push or pull up to 50 pounds with or without assistance. Associates use both hands for repetitive actions such as grasping and manipulating as well as both feet for repetitive movement operating foots controls. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. DISCLAIMER:The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.Avantor is proud to be an equal opportunity employer. EEO Statement: We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision using the links below. EEO is the Law OFCCP EEO Su pplement PAY TRANSPARENCY NONDISCRIMINATION PROVISION 3rd Party Non-Solicitation Policy:By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.

Keywords: Avantor, Leominster , Office Manager, Executive , Leominster, Massachusetts

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