ASSISTANT CITY CLERK

Company: Leominster Human Resources
Location: Leominster
Posted on: January 9, 2021

Job Description:

CITY OFLEOMINSTER JOB DESCRIPTIONTITLE: ASSISTANT CITY CLERKSUPERVISOR: CITY CLERKPAY RANGE: S5 $49,775 - $64,237 annuallyPOSTING DATE: January 5, 2021APPLICATION DEADLINE: Applications are available at and must be filed with the City of LeominsterHuman Resources office. Applications must be accompanied by a resume.Note: This position is an appointment by the City Council for a term to be determined at the time ofappointment.The responsibilities and duties listed below are illustrations of the various types of workperformed. The omission of specific statements of duties does not exclude them from theposition if the work is similar, related, or a logical assignment to the position.RESPONSIBILITIES:The Assistant City Clerk will be a self-motivated, high-energy professional with proven leadership,organizational and management skills including independent problem solving, decision making and staffsupervision. This person will be responsible for a variety of complex office, personnel and customer servicesituations and be willing and able to fulfill the responsibilities of the City Clerk in her absence.DUTIES:Vital records manager (birth, marriage, death) which includes but may not be limited to all aspects ofaccurately creating, recording, maintaining and issuing vital records. This duty will include the oversightof staff training and compliance with vital records management software, all local and state reportingrequirements and liaison with MA Registry of Vital Records and Statistics.Election support manager which includes but may not be limited to coordination of all aspects of city census,voter registration, absentee balloting, creating and processing various pre and post election related tasks/reports conducted through the State supported VRIS (Voter Registration Information System) softwareprogram, preparation of election worker materials and Election Day support to voters, poll workers, andvoter registrars.General office management including but not limited to providing customer service at the counter, throughemail and on the telephone, issue various licenses, permits and certificates; process and reconcile daily cashand weekly and monthly deposits and reports; prepare weekly payroll and warrant, maintain and processvarious billings and payments; respond to various public records requests.In the absence of the City Clerk: Oversee the uninterrupted and smooth operation of all aspects of the CityClerk's office including but not limited to: supervise/conduct the preparation and distribution of the CityCouncil meeting agendas and packets and attend City Council meetings to take minutes and conduct followup procedures. This person will maintain a working knowledge of procedural issues followed by the CityCouncil and a general understanding of current issues under their consideration.Any/all other duties as assigned by the City Clerk.QUALIFICATIONS:1. Be highly accurate, very well organized and detail oriented.2. Minimum requirement of an Associates degree strongly preferred.3. Minimum of ten years full time experience in an office setting with management and supervisory dutiesstrongly preferred.4. Possess excellent customer service skills and a high degree of professionalism and a high degree ofconfidentiality.5. Possess excellent writing skills.6. Possess a high level of computer skills and aptitude as well as experience with Microsoft Office Suite,VRIS, VIP and MUNIS.7. Must work well and maintain composure under pressure; be able to prioritize multiple and/or unexpecteddemands.8. Possess familiarity with the use and maintenance of standard office equipment.9. Have a working knowledge of bookkeeping procedures.10. Be able to obtain and maintain Notary Public certification.11. Be flexible with scheduling; be available for occasional early morning or evening hours beyond thestandard 8:30AM to 4:00PM (Monday, Tuesday, Wednesday, Friday) and 8:30AM to 5:30PM (Thursday)work day.PHYSICAL COMPONENT:Requires sitting and working on a computer for long periods of time; requires occasional lifting of ballotboxes and equipment between 30 and 50 pounds; requires climbing a ladder to reach upper areas in storagevaults; requires going up and down stairs in a two level office.RATED: LightThis job description does not constitute an employment agreement between the employer andemployee. It is subject to change by the employer as the needs of the employer and the requirementsof the job change.The City of Leominster is an Equal Opportunity Employer (EOE)Assnt City Clerk. Appointments
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Keywords: Leominster Human Resources, Leominster , ASSISTANT CITY CLERK, Other , Leominster, Massachusetts