Events Assistant

Company: Beacon Hill Staffing Group
Location: Cambridge
Posted on: May 23, 2025

Job Description:

Our client, a university in Cambridge, is seeking a temporary Event Assistant to join its Alumni Relations team within the law school. This hybrid role supports the planning and execution of two major alumni events and runs from June 23 to September 19, 2025. The position is part-time (20 hours/week) from June 23 to August 1, then transitions to full-time (35 hours/week) through the remainder of the assignment. The role is based in Cambridge, MA, with one onsite day per week required in June and July (typically Thursdays), increasing to 3+ onsite days in August and September. Pay is $27-$30/hour depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.

Job Responsibilities:
Manage and maintain event documentation
Process registration data using Cvent and Certain
Monitor shared inboxes and update attendee information
Prepare reports and event materials using Microsoft Office
Coordinate with vendors and internal departments for logistics
Source and track swag and speaker gifts
Assemble printed and digital event packets
Act as liaison with external printer for event materials
Assist with setup, registration, and post-event follow-up, including photo organization


Candidate Qualifications:
Proficient in Microsoft Office Suite (Word, Excel, etc.)
Customer service experience (phone and email)
Familiarity with event registration systems (Cvent a plus)
Strong multitasking skills and ability to meet deadlines
Able to lift 30-50 lb boxes and push carts/dollies


Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, Leominster , Events Assistant, Other , Cambridge, Massachusetts